Revised Guidelines regarding Centralisation of Cadre Management of CSS with the CS Division of DOP&T
No.21/20/2014-CS.I (P)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)
Lok Nayak Bhawan, New Delhi- 110003,
Dated 28th October 2014
Office Memorandum
Subject:
Revised Guidelines regarding Centralisation of Cadre Management of CSS with the CS Division of DOP&T
After the first Cadre Restructuring of Central Secretariat Service
(CSS) in the year 2003, cadre management of CSS was centralized in CS.I
Division. Detailed instructions regarding carrying out of various cadre
management functions were issued vide O.M. No. 21/01/2004-CS.I dated
20.04.2005.
Thereafter, there have been changes in the procedure followed in the
cadre management activities necessitating revised guidelines to
correctly reflect the extant position. Accordingly, in supersession of
0M dated 20.4.2005, revised instructions are issued as under:
2. (i)
Direct Recruitment to Assistant Grade:
CS.I Division, DoPT will be responsible for direct recruitment to the
grade of Assistant. The Division will also maintain Post Based
Reservation Roster for the purpose
(ii)
Promotions: Promotions to all grades of CSS will be carried out by DoPT as under:
I. Assistant Grade:
(a) SQ promotion CS.ll, Division, DoPT will be responsible for SQ
promotion to the grade of Assistant on the basis of All Secretariat
Common Seniority List in the grade of UDC. CS.ll Division will issue the
zone for promotion and the Ministries/ Departments concerned will
conduct the DPC in terms of CSS Rules, 2009. CS.ll Division will issue
the Select List on the recommendations of DPCs by Ministries/
Departments.
(b) Limited Departmental Competitive Examination (LOCE) : CS.ll
Division, DoPT will be responsible for promotion to Assistant Grade on
the basis of LDCE CS.ll Division will maintain Post Based Reservation
Roster for these purposes.
II. Section Officer
(a) SQ promotion CS.I, Division, DoPT will be responsible for SQ
promotion to the grade of Section Officer on the basis of All
Secretariat Common Seniority List in the grade of Assistant. CS.I
Division will issue the zone for promotion and the Ministries/
Departments concerned will conduct the DPC in terms of CSS Rules, 2009.
CS.I Division will issue the Select List on the recommendations of DPCs
by Ministries/
Departments.
(b)
Limited Departmental Competitive Examination (LDCE) : CS.I Division, DoPT will be responsible for promotion to Section Officer Grade on the basis of LDCE conducted by the UPSC.
CS.l Division will maintain Post Based Reservation Roster for these purposes.
III. Under Secretary:
The only mode of recruitment to this grade is promotion. CS.I Division
will be responsible for bringing out Select List for regular promotion
to this grade in consultation with UPSC. CS.I Division will also
maintain Post Based Reservation Roster.
IV. DS/Dir :
Promotion is the only mode of recruitment to these grades CS.I Division
will be responsible for bringing out Select List for regular promotion
to these grades on the recommendations of DPC constituted for the
purpose.
(iii)
Transfers: Transfer
of officers ¡n all the grades of CSS either on promotion or on
rotational transfer or otherwise will be made by the CS.l Division.
(iv)
Maintenance of APARs: ACRs/APARs
of Under Secretaries, Deputy Secretaries and Directors of CSS will be
maintained by CS.l Division. ACR/APAR dossier in respect of SOs and
Assistants will continue to be maintained by the respective Ministries/
Departments. However, Ministries /Departments will scan and upload the
ACRs/APARs of all the grades in the web based cadre management system.
(v)
Deputation : Cadre
clearance for deputation of CSS Officers of US and above grades will be
granted by CS.l Division. Officers of these grades will report to CS.I
Division on repatriation from deputation for further posting. In the
grades of Assistant and SO, cadre clearance for deputation will be
granted by the respective Ministries/Departments and offices of these
grades will report to the same cadre units on expiry of deputation.
(vi)
Long leave : Officers
of US and above grades on expiry of long leave one year or more will
report to CS.I Division for further posting. No substitute will be
provided to Ministries / Departments in case of leave less than one
year.
(vii)
Private Foreign Visit: Permission
for private visit abroad in respect of CSS Officers of all grades will
be granted by the Ministries / Departments concerned subject to CCS
(Conduct) Rules, 1964 and any other instructions on the matter. Cadre
Clearance by CS.I Division will not be required for this purpose.
However, application for private foreign visit and permission granted
should be captured in the web based cadre management system.
(viii)
Short Term Foreign Training: Ministries
/ Departments may nominate officers for short term foreign training,
not exceeding three months. However, for foreign training beyond three
months cadre clearance from CS.l Division will be required in case of US
and above level officers of CSS. Details of foreign training should be
entered in the web based cadre management system.
(ix)
Domestic Training:
Ministries/ Departments may nominate officers for domestic training not
exceeding one year. In case of domestic training exceeding one year,
cadre clearance from CS.l Division should be obtained for US and above
level officers of CSS. Details of training should be entered in the web
based cadre management system.
(x)
Voluntary retirement: Approval
of competent authority for voluntary retirement of CSS Officers of US
and above levels will be conveyed by CS.I, DoPT. Requests for voluntary
retirement should be forwarded to this Department with the approval of
Secretary of the Department and after obtaining vigilance clearance from
AVD, DoPT. Approval for voluntary retirement of Assistant and SO will,
however, be granted by the concerned Ministry / Department with the
approval of the Minister concerned. Requests for voluntary retirement
and approval granted should be entered in the web based cadre management
system.
(xi)
Grant of study leave:
Any request for grant of study leave to a CSS officer (of the grades of
Under Secretary and above) would require prior approval of CS.I
Division of DOP&T.
(xii) Commercial employment: Proposal for commercial employment after
retirement of a CSS officer in the grades of Under Secretary and above
will be processed by the Ministry/Department concerned with reference to
provisions of CCS (Conduct) Rules and referred to CS.l Division for
approval.
3. This issues with the approval of the Competent Authority.
sd/-
(Utkaarsh R Tiwaari)
Director
Source : www.persmin.nic.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02csd/CM.pdf]
